Measuring the size and shape of your meeting space can be tricky.
But a new app that tracks and categorizes your meeting room, room and meeting planner can help you make better decisions.
Meetingscan, an app created by the Ottawa Area Planning Association, uses data collected by people in meeting rooms to make room decisions.
“We really wanted to capture the data in a way that was really easy to understand and use,” said Erin McKeown, a spokesperson for the Ottawa area planning association.
McKeown says people who have access to the app can download a free app called MeasuringMeetingPlanning that tracks the dimensions of meeting rooms, as well as their sizes and shape.
The app then helps planners decide what to put in each room.
“I think it’s really important to know that what we are talking about here is not just meeting room dimensions,” McKeon said.
“There are many different dimensions and sizes of meeting spaces.
So it’s not that these are the only dimensions of the meeting space.”
The app also shows you the number of chairs and tables in each meeting room.
It also allows users to share their meeting space preferences in real time.
“It’s really helpful for people who are working with meeting planners to know what they are doing and how they are using the room,” Mckeown said.
McKeeown said the app has already been used by more than 100,000 users and is available for free to download.
Meeting planners can use the app to find the right size of meeting room for their needs, she said.
The app’s creator, Matt Ouellette, said he initially set out to create an app to help people find meeting rooms for their meetings.
“We wanted to make a tool that would allow people to easily use,” Ouellic said.
“We wanted people to be able to easily share their room preferences.”
Ouellette said the goal of the app was to provide the best information available on meeting rooms.
“At the end of the day, if people don’t want to be in a meeting room that’s smaller than it needs to be, then that’s not a problem,” he said.
Ouellic added that the app doesn’t have the capacity to provide accurate data on all the different types of meeting space.
It is not available in Ottawa right now, but he hopes to launch it soon.
The Ottawa area planners association is also looking for ideas for a meeting planner app that can track and categorize the dimensions and types of rooms in meetings.
If you or anyone you know needs help getting started with meeting planning, contact the Ottawa region office at 613-823-3600 or visit meetplanings.ca